To be able to access and work on your virtual computer, you will require the following:

• Virtual Computer Connection client installed
• A user account with valid credentials to login to the virtual computer
• Internet connectivity

For more details, 
Email : info@yennes.com

Know Your Virtual Computer

Your virtual computer looks similar to any local computer, with TallyPrime preinstalled. A sample image is shown below:

It has the following components:

• The options on the top-left corner are a set of functions like storage, settings, and so on that enables you to effectively use the virtual computer.
• The options on the top-right corner include a notification button and the computer name.
  • The notification button keeps a track of activities, such as restart, backup, and so on.
  • The computer name is associated with a few options related to your virtual connection.
• The desktop displays shortcuts to the TallyPrime application and D:\ drive that contains a set of pre-organised folders for your use.
• The Start menu at the bottom-left corner helps you to troubleshoot your application, if needed, and maintain the computer.

Folder structure & setup

The virtual computer comes with a few pre-defined folders where you can keep your data and applications, in an organised manner. However, there is no restrictions on using the folders the way you want or creating new sub-folders. A sample image is shown below:

• My_Applications – The folder where TallyPrime and TallyPrime Server are pre-installed.
• My_Files – You can keep your personal files in this folder. Additionally, if you use the Export or Import features in TallyPrime, the folder path is set to this folder, by default.
• Shared_Data – Keep files that you want to share with other users, if multiple users are associated with your account. The folder is further classified into the following sub-folders.
  • Backup – To keep backup of your company data.
  • Files – To store any other files for common reference.
  • Data – To store your company data.
• TPS_Data – In case you have access to TallyPrime Server on your virtual machine, this folder stores the application and data for TallyPrime Server.

Using the Storage icon () that appears on the top-left corner of the virtual computer, you can upload files and folders from your local computer to any of these folders.

Note: Be assured that uploading your business critical data will be safe at a storage location attached to your virtual computer. You can also create new folders under any of these folders, if needed, and save your files in the new folder. However, any data stored other than these folders will get removed the next time you start the virtual computer. 

Additional features of virtual computer

To manage your virtual computer better, you can use the following features as needed:

• Set up the screen resolution
• View screens in full-screen mode
• Capture any screenshots

Additionally, the following troubleshooting operations are readily available from the Start menu of your virtual computer:

• Repair company data
• Restart virtual computer
• Quit TallyPrime application

About DCV

At times, you may want to know certain details about your virtual computer, such as the operating system of the client and server, or similar information.

• Click the computer name, appearing on the top-right corner, and click About DCV.
  The following screen is displayed.
  

Get Started with TallyPrime on Virtual Computer

The virtual computer provides you a seamless experience of maintaining your business transactions using the TallyPrime application. Connect to the computer, activate or reactivate your license on TallyPrime – a one-time activity – and use TallyPrime for your business needs. You can organise your data and other files, as per your convenience.

Connect to virtual computer

You can connect to one or more virtual computers through the Virtual Computer Connection client from your local computer. 

1. Login to the client with your user credentials – Tally.NET ID, Password, and Secure PIN.
   
   
2. Connect to the computer assigned to your account.
   1. Virtual office with a single computer: Logging into the client opens the virtual computer directly, for your convenience.
   2. Virtual office with multiple computers: You can connect and start one or more computers, as you need.

For more information, please Email us : info@yennes.com.

Disconnect your computer using the client or close the virtual computer window, when you are away. If your virtual computer is idle for 15 minutes due to inactivity, it will automatically disconnect. You can connect back and continue with your work when required.

One-time setup for new users of TallyPrime

Once you connect to the virtual computer for your account, activate your license on TallyPrime, create a company, and get started. 

1. Open TallyPrime from the desktop or the My_Applications folder of the virtual computer.
2. Select Activate New License and provide your license details to activate your license.
3. On the Select Company screen, select Create Company > enter your company details.
   For more information, refer to Set Up Your Company in TallyPrime. 

To know more about TallyPrime and its features, refer to the following topics:

• Welcome to TallyPrime
• Use TallyPrime Features

To know more about TallyPrime Server and its features, refer to:

• Welcome to TallyPrime Server

One-time setup for existing users of TallyPrime

To start using TallyPrime, you will need to surrender your license on the local computer and reactive the same on the virtual computer. 

1. Open TallyPrime from the desktop or the My_Applications folder of the virtual computer.
2. Select Reactivate Existing License and provide your license details. 
   Ensure that you have already surrendered the existing license on your local computer. 
3. Upload the company data from your local computer to the virtual computer.
   1. On the top-left corner of the computer, click the Storage icon ().
      The Files Storage window opens.
   2. Select the folder where you need to upload your company data. 
      Alternatively, click Add Folder > enter a folder name > press Enter.
   3. Click Upload File > select the file and press Enter.
      • To upload the entire company data folder, ensure to create a zip file of the folder in your local computer and select the zip file for uploading. You will need to unzip the file on the virtual computer before using the company data.
      • If you upload a backup file of the company data, restore the backed-up file using TallyPrime on the virtual computer. Press Alt+Y (Data) > Restore. 

Note: If you have uploaded TallyPrime data, you can use the data as is. However, if you have uploaded Tally.ERP 9 data, you will need to migrate the data to TallyPrime. For more information, refer to Data Migration.

To know more about licensing in TallyPrime, please contact us on the following:

• Office No. 1, 2nd Floor, Gokul Arcade, No.2, Sardar Patel Road,
  Adyar, Chennai – 600 020.
  Tel : 044 – 43931111.
  Support : +91 9940401111.
  Email : info@yennes.com

Record your day-to-day transactions

Using TallyPrime on the virtual computer, you can record all your business transaction as per your requirements. The data gets saved based on the folder path you have set while creating the company.

1. Press Alt+G (Go To) > Create Voucher > select the required voucher type, if needed, and record your transaction.
2. Press Ctrl+P to print your voucher, as needed, by selecting the desired printer.
   

   Note: All the printers that you had connected locally will be automatically available in the List of Printers in TallyPrime. You will not need to connect them manually again. 

You can view your transactions in different reports in TallyPrime and export, e-mail, or print the reports, as needed.

Note: Your virtual computer has LibreOffice application installed by default. In TallyPrime, when you export any report or voucher in Excel file format, the file will open in LibreOffice. 

Backup your data | Download from virtual computer to local computer

You may want to keep a copy of the files and folders on your local computer. To do so, you can use the Download feature to backup the selected files to your local computer.

1. On the top-left corner of the virtual computer, click the Storage icon ().
   The Files Storage window opens.
2. Select the folder to browse to the location of the file that you want to download.
3. Click the down arrow on the right of the file, under the Last Update column, and click Download.
   The file gets downloaded to the Desktop of your local computer.

   Note: Desktop of the local computer is the default path set when you download any files from the virtual computer. This path cannot be changed.

Whenever you upload or download your files, you will see an alert on the Notification icon () on the top-right corner of the screen. You can click the notification icon to view the activities.

You can also backup the entire data from the virtual computer to the backup storage location allocated by Amazon, based on your plan. For more information, refer to the Computer & User Management topic. 

Disconnect the virtual computer

Once you are done with your work for the day, it is recommended to disconnect and shut down the virtual computer. Shutting down the computer when you are not using it optimises the overall cost and also avoids the hassle of leaving the computer unattended. 

• Click the computer name that appears on the top-right corner, and select Disconnect.

Note: The virtual computer will get disconnected automatically if it remains idle for 15 mins due to inactivity.

Next time you need to use your virtual computer, on the Virtual Computer Connection client, click Connect under the Action column. 

Additional Features to Effectively Use the Virtual Computer

Set up display resolution

The resolution of the virtual computer adapts automatically based on the resolution of your local computer. If you are comfortable with a specific resolution of the screen:

1. On the top-left corner of the virtual computer, click the Settings icon ().
2. Under Display Resolution, select the desired resolution. For example, select 1024 x 768.
   The resolution of the display screen is set as selected.
   

View in full screen mode

While working on the virtual computer, you may want to view the screens in maximum window size. In that case, you can switch to the full-screen mode anytime.

• On the top-left corner, click the Enter fullscreen icon ().
• To revert to the normal screen, hover your mouse around the top part, and click the Exit fullscreen icon (). 

Capture a screenshot

At times, you may need to save the details displayed on a specific screen of your virtual computer for future use. On the virtual computer, you can take a screenshot of the same and save it at a convenient location on your local computer.

When you are on a screen that you want to capture

1. Click the computer name appearing on the top-right corner and click Save a Screenshot.
2. Select the location on your local computer and provide a file name to the screenshot
3. Press Enter to save the image file.

Troubleshooting | Repair Data, Force Quit Application, & Restart Computer

Repair Company Data

If your company data is corrupt or you need to repair the data, you can run the zero command repair operation directly from the virtual computer.

• On the bottom-left corner of the computer, click the Start icon (), select Troubleshooting > TallyPrime with Zero Command Repair.

This will start the TallyPrime application with the Zero Command Repair process to repair your data. For more information, refer to the Repair Data topic.

Force quit TallyPrime

While working on your virtual computer, if your application needs to be closed for any reason.

• On the bottom-left corner of the computer, click the Start icon (), select Troubleshooting > Force Quit TallyPrime.

This will close TallyPrime. You can open TallyPrime again by double-clicking the TallyPrime icon from the desktop of your virtual computer.

Restart computer

You may need to restart the virtual computer at times to apply system updates, similar to the way you manage your personal computer. 

• On the bottom-left corner of the computer, click the Start icon (), select Troubleshooting > Restart Computer.

If you have opened any file or application with unsaved data, the computer will prompt you to save your data before restarting.

System Information

You can view the system and environment information of your virtual computer, such as the Computer Name, RAM, Storage capacity, TallyPrime release, OS version, and so on.

• Click the Start icon (), and select System Information. The following screen appears:
  

TallyPrime Features Not Supported in this Release

Data sharing

1. Synchronisation over IP from TallyPrime in your local computer to the virtual computer is not supported.
2. Data sharing over ODBC from TallyPrime of your local computer to the virtual computer is not supported.

Licensing

1. You can activate only one TallyPrime license in a connected virtual computer, unlike on your local computer where you can activate two different licenses on two instances of TallyPrime applications.

Error resolution features

1. Repair and Re-install using TallyPrime Setup Manager is not supported on the virtual computer. However, you can repair your application using Start > Troubleshooting > TallyPrime with Zero Command.
2. Similarly, troubleshooting of application through command prompt is not supported in this release.
3. Upgrade to the latest release from TallyPrime on the virtual computer is not supported. However, you will be able to upgrade to the latest TallyPrime release with necessary administrator rights, from the Computer & User Management portal.

Printing

1. While printing an invoice or a report, the Dot Matrix Format is not supported if you have selected a dot matrix or thermal printer. However, you can select Neat Mode and Quick/Draft Mode for the Dot Matrix printer.
2. While printing more than 100 pages of invoices and reports in pdf file format on a local printer, you may experience slow printing performance.

Connectivity settings and customisation

1. TallyPrime application on the virtual computer does not support configuration for the proxy settings. 
2. The current release supports only TCP-based and TDL-based customisations.

TallyPrime Server Support